Page 23 - 2024_NEWS_JanFeb_81-1

Jan/Feb 2024 | Vol. 81 No. 1

From ADMIN p. 22
7. Adopted a policy to require all committees/boards/juries charged with the responsibility of selecting nominees

or reward recipients to maintain scoring guidelines and rubrics with publication of appropriate documents in
GAPP and submit all applications and scoring summaries to appropriate Headquarters personnel for storage
in a secured digital vault for at least four years post-selection. Access to the virtual vault is restricted to the
Executive Director, Technology Director, and Executive Assistant.

Context of this action: To provide transparency regarding selection processes and ensure convenient member
access to documents outlining selection processes and defining criteria for selection, all criteria and guidelines
will be consolidated into single documents and published in GAPP. These guidelines and scoring rubrics are
approved by both the Administrative Board and the Executive Board. Securely storing appropriate documents

used in the scoring process will protect the Society and related committee members in the event a grievance
or complaint related to a selection is filed.

8. Reviewed all proposed amendments to the Constitution & International Standing Rules submitted for
consideration at the 2024 International Convention. For each proposed amendment, the Administrative Board
recommended whether to adopt or not adopt the proposal.
Context of this action: The Administrative Board reviews proposed amendments to the International Standing

Rules per the Constitution. For consistency and educational purposes, the Administrative Board reviews all
proposed amendments and votes to recommend for each to "adopt" or "not adopt."

9. Move this board request the 2024 International Convention authorize a revision of the Constitution and
International Standing Rules to be presented at the 2026 International Convention.
Context of this action: With the increasing number of proposed amendments to the governing documents
each biennium and the feedback from members regarding the time spent at convention focusing solely on
the amendments, the Administrative Board feels it is time to consider a revision of the governing documents.
This revision would involve a committee of members and legal counsel to develop bylaws based on best

association practices and the needs of DKG in the future. With appropriate governing documents that do not
need constant amendment, convention activities can focus on business of a different nature. The revised
document would be presented to the 2026 International Convention for approval.

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